LC Rules

All the students/scholars and outsiders entering the LC shall deposit their bags and other belongings at the entrance and sign in the Register at the checkpoint. Only notebooks, laptops and the LC books to be returned will be allowed inside the premises.

Do not leave any valuables at the Check Point. Library is not responsible for any loss of personal belongings. All files, books, notebooks and material issued to the users must be presented to the Security Officer at the checkpoint for inspection while leaving the LC. LC does not permit any exception in the observance of this rule.

Identity Card is compulsory for getting access to the LC.

1 Compliance with Copyright and Intellectual Property Rights (IPR)

• All Learning Centre (LC) users must comply with prevailing IPR and copyright regulations while using any LC resources issued, accessed, or downloaded.
• As per the Indian Copyright Act, 1957 (Section 52(1)(i)) and subsequent judicial interpretations, reproduction of copyrighted works for the purpose of private use, research, criticism, or review is permitted under the doctrine of fair dealing.
• Under the IRRO License Agreement, users may photocopy up to 15% of a publication or one full chapter per year, whichever is greater. Photocopying of an entire publication or “cover-to-cover” reproduction is strictly prohibited.
• Users must not install, download, copy, or distribute copyrighted materials without the written approval of the LC authority.
• Any violation of copyright rules will invite disciplinary action in addition to legal consequences.

2. Care and Use of Learning Centre Resources

• LC resources including books, journals, and electronic materials are valuable institutional assets and must be handled responsibly for the benefit of present and future users.
• Users shall not deface, mark, cut, mutilate, or damage LC resources in any form. Any user found guilty of such acts shall be charged the full replacement cost of the damaged resource as per LC policy.
• Borrowed books must be protected from rain, dust, insects, or any form of damage.

3. Issue and Return of LC Materials

• Users must inspect the condition of materials at the issue counter or self-check kiosk before borrowing. Any damage should be reported immediately; otherwise, the borrower shall be held responsible for replacement or compensation as decided by the LC authority.
• Borrowed books may be recalled before the due date if required by the Learning Centre.
• Users are not permitted to borrow documents on behalf of another member.

4. Use of Resources within the Learning Centre

• After consultation, users must leave books and materials on the reading tables. They should not attempt to re-shelve them.
• Newspapers must be folded neatly and returned to the designated place after use.
• Book search stations are provided exclusively for searching LC-subscribed or purchased resources. Use for personal emails, social media, chatting, or unrelated browsing is strictly prohibited.
• No photographs of LC premises, materials, or users may be taken without the prior written permission of the LC authority.

5. Conduct within the Learning Centre Premises

• The LC is a place for self-study and research. Members are required to maintain dignity, peace, and silence at all times.
• Mobile phones must be kept on silent mode. Attending calls, listening to music, or using audio devices inside the LC is strictly prohibited.
• The LC is not a discussion or group activity room. Conversations and discussions are not permitted inside the LC premises.
• Beverages, food, and eatables are not allowed inside the LC.
• Smoking and consumption of intoxicants are strictly prohibited.
• All users are required to dress in a decent and appropriate manner while entering the LC.
• Members are advised not to sit on windows, parapets, or unsafe areas within the premises.
• Users must take their personal learning tools and belongings such as laptops, chargers, notebooks, and stationery with them when leaving the LC for a longer duration. Leaving such items unattended on tables makes them unavailable for other users. The LC staff shall not entertain any request to reopen the LC after closing hours, including on Sunday nights and holidays, for retrieval of forgotten belongings.

6. Membership and Access Regulations

• LC resources are meant exclusively for registered members. Visitors and guests are not permitted without prior approval of the LC authority.
• Members must inform the LC of any change in residential or official address during the validity of their membership.

7. Disciplinary Provisions

• Any violation of these rules shall result in immediate expulsion from the LC premises.
• Repeated violations or serious misconduct shall invite disciplinary action under institutional rules, which may include suspension of library privileges, reporting to higher authorities, or financial penalties.
• In cases involving copyright infringement, plagiarism, or unauthorized distribution of resources, the matter may also be referred for legal actions under the pertinent acts.

Every LC user (student, staff, faculty, any other user) shall visit the LC to borrow the library material. Users (Faculty/Staff/Students/any other LC member) shall not be allowed to borrow books on behalf of other members.The various categories of members and their privileges are as follows:

Reference titles will not be issued to any user. However, the Librarian may consider issuing of select titles to Faculty members.

The faculty/staff spouse is allowed to borrow books from the LC. However, the faculty/staff will be responsible for all such transactions and is required to give an undertaking for the same.

Books may be renewed up to 2 times provided there is no reservation against such titles.

For issue of books/other reading material, the borrowers should present the same along with their Identity card (in case of students) to the staff at the circulation counter. Members should put his/her signature on the book card provided in the book pocket. After necessary checking, LC staff will issue the book by stamping the due date on the due date label and return the book to the borrower.

The ‘Issue Transaction Slip’ should be handed over to the attendant at the checkpoint/exit before taking the issued books out of the LC premises.

Books should be brought physically for return and renewals. A renewal over telephonic/verbal requests/written communication is not entertained.

Borrower is fully responsible for the books/any other material borrowed in his/her account. Hence, members are advised not sub-lend the materials borrowed from the LC.

In exceptional cases, a document may be recalled before the due date if required urgently in the LC. Failure to respond promptly to such requests may lead to suspension of LC privileges.

If the borrower fails to return the book(s) within a reasonable time of its due date as indicated in the recall notice/due date slip (pasted on the last page of the book), the borrower is liable to pay the cost of the book and other applicable charges.

For issue of new arrivals, priority will be given to member who recommended that book.

Members proceeding on long leave or leaving the station for any other purpose exceeding three months should return the documents that are borrowed by him/her before leaving the Institute.

Current issues of the periodicals/journals are not issued to the members.Electronic resources (CDs, Videos AV materials) and back volumes of journals are issued only to Faculty for a period of two weeks.

Books (that are issued to other members) can be reserved through LC homepage On receipt of the reserved books, the member will be communicated about its availability in the LC. The member should collect such titles within 24 hours of the above communication from the LC Circulation Desk. The reservation lapses automatically after 24 hours, and the next person on the list of reservations gets priority.

As the LC has robust ILL facility in place, member may approach the LC staff for availing the ILL services.

Members who wish to use the libraries of other IIMs, IITs, Universities etc. may approach the Librarian to facilitate the same.

Members may get photocopies of select chapters/portion of non-issuable resources on payment of prescribed charges.

Fine on overdue items will be charged at the rate of Rs.2/- per day per item across members categories (student/staff/faculty etc.);

If the book/any other material is reported (in writing) as lost/misplaced by the students/ faculty/staff or any other member, the overdue charges are not levied in such case from the date of report until the same is replaced. However, such transactions must be settled within two months from the date of reporting of the loss.

If a book or any of the above material is lost or mutilated beyond usable condition, the following rules will apply:

• The book or any of the above material has to be replaced with the latest edition of that material along with an additional charge of Rs. 100/- towards RFID tag and administrative cost;
• Pay the cost of the latest edition of the book or any other reading material along with an additional charge of Rs. 100/- towards RFID tag and administrative cost;

• If the book/any other material is out of print or found to be of rare value, then three times the cost of the book has to be paid by the member along with an additional charge of Rs. 100/- towards RFID tag and administrative cost;
• If the book/any other material is reported (in writing) as lost/misplaced, the overdue charges are not levied in such case from the date of report until the same is replaced (it must be resolved within two months). However, if the member fails to resolve the issues within the prescribed time frame, applicable rules relating to the penalty/ overdue charges will apply.
• If a book/any other material belonging to a set is lost, the borrower will replace the entire set at their own cost along with an additional charge of Rs. 100/- per volume towards RFID tag and administrative cost;

All those employees who leave the Institute must obtain a Clearance Certificate from the Librarian.