Recruitment Notification No. 01/2025 (A): Advertisement for the post of Chief Officer Learning Centre and Chief Officer Finance and Accounts

Application Form

About IIM Indore

With the objectives of imparting high quality management education and training, the Department of Higher Education, Ministry of Education, Government of India established Indian Institute of Management Indore as Institutions of Excellence. These Institutions are recognized as premier management institutions, comparable to the best in the world for teaching, research and interaction with industries. Established in 1996, Indian Institute of Management Indore (IIM Indore) has been a leader in the field of management education, interfacing with the industry, government and PSUs. It is promoted and nurtured by the Ministry of Education, Government of India and is an institute of national importance under the Indian Institutes of Management Act 2017.

IIM Indore is among the 100 global business schools (and the second IIM in the country) to receive the prestigious Triple Crown in the form of accreditations from EQUIS, AACSB, and AMBA. IIM Indore has been consistently ranked at the top by various National and International ranking agencies, including NIRF, QS, and the FT-100 rankings. The institute offers eight flagship programmes, and a diverse set of executive education opportunities, spanning several long-term and short-term courses in the UAE, GCC, and the Middle East.

Applications are invited for Non-Teaching positions. The details are given hereunder:

Position Table

1. Chief Officer Learning Centre (Position Code: COLC):

Number of positions: 01 (01-UR)

Chief Officer Learning Centre (COLC) reports to the Director and is responsible for managing the smooth operations of the Learning Centre (LC) and publishing of the Institute’s Annual Report.

Chief Officer Learning Centre (COLC) would also be responsible, among other things, for:

1. Managing day-to-day affairs of the LC.
2. Proactively engaging with faculty, research scholars, programme participants, staff and other stakeholders on matters related to LC.
3. Proactively streamlining systems and processes and adopting automation for reducing the lead time.
4. Timely finalizing the agreements with vendors for electronic resources and processing the invoices.
5. Motivating and leading a team of competent library professionals.
6. Ensure timely publishing of the Institute’s Annual Report which involves collecting required data from various departments.
7. To plan and implement the administrative and budgetary functions of LC.
8. Managing the Indian languages section and the international languages section in the LC.
9. To organize electronic resources, software, and assist the faculty research scholars, programme participants, staff and other stakeholders to secure books, e resources, articles and other teaching and research materials.
10. Liaising with departmental academic staff, external organizations and book suppliers.
11. To ensure seamless conduct of physical verification of LC resources as per rules.
12. Any other assignment as may be entrusted upon by the competent authority from time to time.

Qualification:

Master degree in Library and Information/Documentation science with at least 50 percent marks or its equivalent grade and a consistently good academic record. Ph.D. in the above discipline is desirable.

Work Experience:

The applicant should have at least thirteen years of experience as Deputy Librarian in a University Library or eighteen years of experience as a college Librarian or equivalent professional experience.

The applicant should show evidence of innovative library services and organization of published works. It is desirable to have experience in integrating Information and Communications Technology (ICT) in a library /experience with ICT in a library.

The candidate must have drawn the latest salary at Pay level 12 (as per 7th CPC pay matrix) or equivalent.

Important Note:

Experience Means: “Must have handled Head/Chief Librarian Position in an advanced/ computerized Library of international standards with evidence in implementation of ICT based library systems, innovative policies and procedures, library budget administration, library security, international cataloging standards, web technologies, library software, preferably in an academic institute of National or State importance or Autonomous Institutions/reputed Knowledge Centres of private firms. Experience in related media, technology, and information services aligned to knowledge management is also desirable.

Desirable: Exposure to Library systems integrated to ERP System-Student Centered Learning Management Modules, Repository management /service, digital lib software applications, knowledge-based bibliographic search system, METADATA standards, and implementation. Publications in peer-reviewed journals/reputed journals on current trends. Membership in ALA/SLA/SIS/ILA, MANLIBNET, etc.

Salary & Allowances:

Remuneration will not be a constraint for the deserving candidate, and monthly consolidated emoluments will be decided only after the successful interview.

Nature of Appointment:

The position would be on a contractual basis, initially for two years based on annual performance appraisal and extendable by one year at a time for an overall maximum period of five years, based on performance.

2. Chief Officer Finance and Accounts (Position Code: COFA):

Number of positions: 01 (01-UR)

Chief Officer Finance and Accounts reports to the Director and is responsible for rendering advice on all matters related to finance, accounts, audit, procurement, projects, HR policies etc.

The candidate should be well versed with budgeting, Accounts, Investment, tax compliances (both direct & indirect), audit controls, managing NPS, EPF etc. in line with all applicable statutory requirements in this regard.

Chief Officer Finance and Accounts (COFA) would also be responsible, among other things, for:

1. Managing day-to-day affairs of the Finance, Accounts & Audit office of the Institute.
2. All matters related to financial reporting of the Institute to the Finance & Audit Committee of the Board of Governors (BoG).
3. Furnishing all information as and when required by the Ministry of Education (MoE), and/or any other Ministries of Govt. of India.
4. Active liaison with all regulatory authorities (for example, PFRDA for NPS, various Tax authorities and other relevant offices, etc.), the internal audit team, and the statutory CAG Audit team and ensure strict legal, regulatory, and tax compliance.
5. Proactively streamlining systems and processes and adopting automation for effective delivery of F&A solutions.
6. Working with the investment committee to ensure optimal returns on the investible surplus of the Institute.
7. Proactively engaging with faculty and staff and other stakeholders on matters related to F&A.
8. Ensuring that adequate controls are installed so that the substantiating documentation for each procurement is available and approved as per the necessary laws/rules/regulations/practices/norms to be followed by the Institute for clearing independent as well as statutory CAG audits.
9. Motivating and leading a team of competent accounting professionals.
10. Ensuring adequate liquidity to meet the organization’s needs.
11. Participation in the Stores & Purchase Committee for the procurement exercise of the Institute.
12. Participation in the Staff Development & Evaluation Committee associated with the Human Resource Development of the Institute.
13. Participation in the Project monitoring committee of the Institute.
14. Ensuring adequate internal control mechanisms commensurate with the volume and complexity of the operations of the Institute.
15. Any other assignment as may be entrusted upon by the competent authority from time to time.

Qualification:

The candidate should be a fully qualified Chartered Accountant (CA)/ Cost and Management Accountant (CMA).

Work Experience:

1. Minimum 15 years’ post-qualification experience in a reputed commercial organization / Central / State Governments / Union Territories / Semi-Government / PSUs /Statutory or Autonomous Organizations / University / Research and Development Organization.
2. Adequate knowledge and skills related to accounting functions and preparation of financial statements, Internal financial controls, and Internal Audit functions.
3. In-depth understanding of regulatory requirements and tax compliances.

Preference will be given to candidates with adequate experience of working in the Finance, Accounts & Audit departments of centrally funded educational institutions/Autonomous Educational Institutions under the Act of Parliament.

Salary & Allowances:

Remuneration will not be a constraint for the deserving candidate, and monthly consolidated emoluments will be decided only after the successful interview.

Nature of Appointment:

The position would be on a contractual basis, initially for two years based on annual performance appraisal and extendable by one year at a time for an overall maximum period of five years, based on performance.

Click here to Apply

Link for the online application:

Procedure to Apply:

The candidates are advised to use the latest version of the browser to fill the online application form also the candidate must clear the browser cache before filling out the form.

The applicant has to click on the above online application link for applying after reading the instructions carefully and fill in the online application form by giving accurate information. This link will open an online application form.

The applicant has to fill in “Personal Details” section, “Other details” section and upload all the relevant documents in the “Uploads” section.

Under the “Personal Details” section, the candidate has to enter the details of the Identity Card (field specified as ID Details in the application form). The candidate, if shortlisted, will be required to carry the same identity card for the written test and/or skill test and /or interview.

Under the “Other Details” Section the applicant has to fill all three references mandatorily, including the name, address, phone number and position / Designation of the referee apart from other details. Under the “Uploads” section the candidate has to upload his/her photograph (recent colour passport size photograph max 80Kb in jpg/jpeg format) and scanned signature (max 80Kb in jpg/jpeg format) mandatorily, a valid Reservation category certificate (if applicable) in PDF format max size 500KB, and PWD certificate (if applicable) in PDF format (max size 500KB) apart from other details.

After filling the details, the applicant has to “Agree” to the declaration and click on “Save and Next” button. A system-generated User ID and Password will be sent to his/her email Id (applicants are advised to also check the junk/spam folder of their email for User Id and Password) mentioned in the “Personal Details” section. In case the application form is not completely filled the candidate can use the User ID and Password to re-login and complete the form. Please note at this stage the application form is not considered as finally submitted.

After clicking on “Save and Next” button the following message will be displayed by the browser: “On submitting this form. Please fill the “Educational details and Experience details” tab completely and make the payment (as applicable). Thereafter, the form will be considered as finally submitted.”

After clicking on “Save and Next” button a new page will open, In the first tab the applicant will be able to see the information filled by him/her and will be able to take a print/ save PDF. The second tab is “Experience and Education details”. On clicking the second tab, the applicant has to click on “Work and Education details” button, this button will open a new form. The new form will display the name of the applicant and the application number. The applicant has to select the name of the post for which he/she is applying from the drop-down menu and fill all his/her Qualifying examinations in the order of earliest to latest. The first row is for 10th or equivalent and the second row is for 12th or equivalent. All the educational qualification details up to the highest qualification obtained by the applicant are to be entered in the subsequent rows and the applicant is required to upload all his/her Educational Certificate in one PDF format (One PDF file for all Qualifying Examination certificates, marksheets, max size 2MB only in PDF format). The application will be summarily rejected if all the qualifying examination certificates are not uploaded.

Under the Experience details section, the applicant will be required to enter details of all work experience in the order of latest to earliest. The applicant is also required to upload all his/her experience certificates in PDF format (One PDF file for all Experience Certificates, max size 2MB only in PDF format). The application will be summarily rejected if all the experience certificates are not uploaded.

After filling in all the details, the applicant will be required to click on the “Next” button. In the next tab the applicant will be able to see the fees payable (if applicable) and has to agree to the “Declaration” and submit the form. The applicant will be redirected to the payment gateway (if the application fee is applicable). After successfully making the payment, a new page will open and confirmation regarding the payment (if applicable) will be displayed. The applicant will be able to see the information filled by him/her and will be able to take a print of the same.

Please note, after this, the application will be considered to be as finally submitted.

For candidates applying for more than one position

The candidates who wish to apply for more than one position (Advertised under Recruitment Notification no. 01/2025 (A)/(B)) are required to fill the application no. and name of post applied earlier under this (Recruitment Notification no. 01/2025 (A)/(B)) recruitment notification. These details are to be mandatorily filled in the relevant section of the application form.

For candidates belonging to PwD:

Candidates belonging to PwD category need to produce valid Category certificate in support of their reservation category.

For the purpose of being considered for reservations, the applicable Central Government list as on the last date of application shall be binding and the candidates are required to upload the valid documents signed by the competent authority to ascertain the eligibility status to apply under the reserved category (PwD).

No request of change in the category applied will be entertained in any case.

A sample format for PWD certificate is given as under:

PwD Certificate (Form V |   Form VI   |  Form VII )

Last Date for Application:

The last date to submit the duly filled-in application through online mode is June 9, 2025.

General Terms and conditions:

1. Mere fulfilling of the minimum qualification and experience requirements will not confer any right on the candidate for being called for a written test and/or skill test and /or interview and their selection.
2. The Institute reserves the right not to select anyone without assigning any reason. The institute also reserves the right to cancel any or all advertised positions any time without assigning any reason.
3. The Institute reserves the right to change/apply appropriate shortlisting criteria in case of a large number of applications.
4. Only shortlisted candidates will be contacted through email as mentioned in the application form.
5. No correspondence will be entertained in this regard during or after the process.
6. Canvassing in any form will be a disqualification.
7. Incomplete application without proper supporting documents will be summarily rejected.
8. The application fees (non-refundable) is as under:

9. No application fees is required to be paid for the candidates who belong to PwD category and female candidates.
10. Applications received after the due date (June 9, 2025) will not be entertained.
11. Applications received without relevant attachments will be rejected.
12. Preference will be given to the candidates who have worked in educational institutes of national importance such as IIMs/IITs/NITs etc.
13. Candidates interested in applying are required to apply only online through the application link available on the Institute website under Recruitment Notification no. 01/2025 (A). No other mode of application will be considered.
14. Candidates are expected to be fluent in Hindi and English communication skills both written and spoken.
15. Candidates are advised to visit the Career section of the Institute’s website regularly for all the updates/ information in this regard.
16. The Institute reserves the right to increase/decrease the number of positions/ vacancies.
17. For all the vacancies the last date till which the experience would be counted is June 9, 2025.
18. The Institute requires the selected candidates to join immediately.
19. IIM Indore is an autonomous Institute and does not accept people coming on deputation/ joining on technical resignation.
20. Based on the number and quality of applications received the Institute may decide to conduct a written test and/or skill test and /or interview and /or any other test/selection process deemed appropriate only for the candidates shortlisted by the Institute.
21. Candidates who wish to apply for more than one position are advised to submit a separate application for each position and pay the relevant application fees (non-refundable).
22. The decision of IIM Indore would be final and binding to the candidates.
23. In case of any dispute concerning this recruitment the jurisdiction of the competent courts will be within the territorial jurisdiction of the city of Indore only.

भर्ती अधिसूचना संख्या 01/2025(अ) हिन्दी संस्करण